Improve your computer skills, especially with basic Microsoft Office programs such as Word, Excel and PowerPoint, to make yourself more valuable. To advance in an organization, a secretary needs to be well versed in her ability to assist her boss and proactive rather than reactive in executing her duties.
Bureau of Labor Statistics.
In some cases, they use dictation machines. In3, people were employed in the U.
Administrative Assistant An administrative assistant generally has more duties than a secretary does, including projects her boss might give her that require some initiative. Take courses at your local community college to improve your skills in English, journalism, math and computer software; some companies pay tuition if the courses are relevant to your work.
Tips for Being Effective A secretary who is assigned to one executive represents that executive to the public. The more duties of an administrative assistant she can incorporate with her traditional secretarial duties, the better she is able to fulfill her potential.
For example, at a small company, the owner might ask his assistant to get bids on health insurance plans for the company before bringing them to him for a final review and decision.
Secretaries use personal computers, phone systems, fax machines and copiers. The faster you type, the more work you can do, so improve your typing speed. Some secretaries are not assigned to a single executive; they work in a secretarial pool, where they work for a group of company executives.
Skills The requirements for a secretarial position include accurate typing skills, simple spreadsheet use, knowledge of proprietary or specific software the job requires, good time management skills, the ability to work well with members of the public, maintaining confidentiality, being organized and being punctual.
Arrive at work before your boss and stay until he leaves if your boss works reasonable hours. These latter tasks have fallen from favor in the workforce and are not as commonplace as they once were.
Check the calendar frequently to stay one step ahead of your boss so you become indispensable.A checklist for you, if you are a secretary/PA and equivalent. A checklist if you are screening for your next secretary. A checklist if you're just browsing around looking for something to read on.
Top 10 qualities of a great secretary: 1. Research what it takes to become a professional secretary. Learn about job duties, education requirements, and training to find out if this is the career for you. Schools offering Administrative Assistant degrees can also be found in these popular choices.
To become a secretary, you need a high school diploma. A college degree is usually not required for general office positions, but may be advisable for certain fields, like legal and medical secretaries. In any position, you will receive on-the-job training to help you get used to office procedures.
Voluntary certification is also available. 11 rows · Characteristics of a Good Secretary The role of Secretary of a Management .Download